General Conference Terms and ConditionsLast Updated: 11/03/2026Registration Fees
All registration fees must be paid before receiving your badge. Badges are required to enter the conference.
Conference Registration is required for all authors, presenters, session chairs, session co-chairs, sponsors, exhibitors and general attendees.
Author Registration Requirement
For each technical publication and technical presentation, a minimum of one author must be registered at the Full Conference Author Rate including students. Papers presented that do not meet the author registration requirement WILL NOT be published. If you need assistance selecting your registration category, please contact
SinghJ@asme.org.
Student Registration Fees
Student registration rates are only available to undergraduates and graduate students who are enrolled full- time. All student registrants must present a valid student photo identification that includes an ID number and “Valid Thru”. Student identification will need to be uploaded during the online registration process.
Identification & Bage Pick-Up
Attendees must carry the QR Code to collect their badge and registration materials. Registration materials will not be provided without a valid QR code.
Individual registrants may only collect their own individual registration packets. This procedure is in place to protect registration materials from getting lost and allows AIPL to monitor accurate attendance.
Registration badges must be always worn and should be worn only by the named participant; transfer of badges to another individual is not permitted. Badges are non-transferable.
Guests of Registered AttendeesAttending any event activity must be registered along with a full conference attendee and must pay the advertised fee.
Payment Methods
ASME India accepts all VISA, MasterCard, Maestro Debit and Credit Cards UPI and Wallets.
Wire transfers are also acceptable, and payment proof must be shared in advance of conference dates.
Cancellation/Refund Policy:
• All taxes paid are not refundable
• For cancellations on or before 31st July 2025; registration will be refunded after deduction of 20% as processing fee
• All cancellations 1st August 2025 on wards are subject to no refunds
Substitutions
Substitutions are not available.
Event Cancellation
If the event is cancelled, conference attendees will be returned the registration fee only. Any fees associated with cancellation of travel or housing reservations is the exclusive responsibility of conference attendees.
Author /Presenter Attendance Policy
According to ASME's presenter attendance policy, if a paper is not presented in person at the conference, the paper will not be published in the official archival Proceedings, which are registered with the Library of Congress and abstracted and indexed. It also will not be published in the ASME Digital Collection and may not be cited as a published paper.
Presenter Substitution
Each paperh as a primary author identified who is responsible to present the paper at the conference. Should the primary author not be available to present the paper, a co-author may be nominated to present the paper as a substitution. Any proposed substitution must be approved in advance by AIPL. Contact JainJ@asme.org in advance, for more information.
Content Presented at ASME Conferences
All papers presented at AIPL / ASME conferences fall under the ASME copyright. Participants are reminded to present information associated with approved papers and abstracts and not to present any information that may be considered proprietary, confidential, or restricted in any way.
Photographs/Video/Audio Recordings
Participants are reminded that material presented at AIPL / ASME conferences is the copyright of ASME and as such they are prohibited from recording presentations in their entirety with the intent to distribute to others. The use of personal smartphones, cameras or video devices should be limited to recording snapshots or snippets for personal use. Participants are encouraged to take snapshotst hroughout the conference venue to support AIPL / ASME's efforts to convey the excitement of the event through posting on social media.
Unauthorized Solicitation
Authorized solicitation in the exhibit hall or technical program is strictly prohibited. Any company or representative of a supplier who is not an exhibitor and is observed to be soliciting business in any area of the conference venue is deemed inappropriate by AIPL / ASME event management, will be asked to leave the conference immediately.
Conference EtiquetteAs a courtesy to our speakers, please refrain from the use of mobile devices, and sidebar conversations of any kind during presentations. In consideration of all attendees, we ask that attendees please take any conversations outside session rooms.
Conference Accessibility
AIPL / ASME embraces accessibility and full participation and is dedicated to providing accommodations to people of all abilities. You may indicate your desire for a member of the staff to contact you directly to discuss your individual needs and our staff will make every effort to accommodate requests we receive onsite.
